Bill Pay
Accounts payable for nonprofits
When bill payments* take minutes instead of hours, you can get back to doing what you do best – amplifying your impact.
Save 10+ hours a month on Automated AP
Easily Add Bills:
Upload or snap a photo – our AI captures and codes line items.
Be Audit Ready:
Every bill and payment organized – No scrambling during audit or tax-filing season.
Automate AP Workflows:
Access automated payment scheduling, approval workflows, and vendor management.
Assign Approval Controls:
Send invoices for review and maintain proper internal controls.
Unify Money Management:
Manage all organization cash flow in one place, no reconciliation needed.
Stay Secure:
Enterprise-grade security with fraud protection and compliance for all payment types.
Smart Scan
Upload Bills in Seconds
- AI scanner extracts vendor details, amounts, and line items automatically
- Submit digital files or pictures of invoices
- Easily review and approve
Pay Bills
Flexible Bill Payment Options
- Issue payments via ACH (same-day or standard), wire, or check
- Schedule payments to optimize cash flow
- Maintain positive vendor relationships with on-time payments
Sales Tax Refund
Easily Track Sales Tax Expenses
- Identify and isolate the amount spent on sales tax
- Streamline sales tax redemption filing when the time comes
- Apply for a sales tax refund all in one place with Crowded
Financial Control
Leverage a financial one-stop shop
- Track every invoice from receipt to payment
- Pay bills from the same account you collect and store funds
- Get powerful financial tools all in one platform – from AP automation to payment processing to disbursements
Ready to automate accounts payable?
answered.
Have other questions? View more FAQs
Which Crowded plan includes Bill Pay?
Bill Pay is available on our Pro plan and all Custom plans. It integrates seamlessly with Crowded’s fund accounting features to give you end-to-end financial management.
How does Bill Pay integrate with our existing accounting system?
Bill Pay syncs directly with your Crowded general ledger, automatically posting transactions. If you use QuickBooks, Xero Sage, the transaction sync will include transactions made with Bill Pay.
What payment methods are supported?
We support ACH transfers (same-day and standard), physical checks sent via mail, and wire transfers. You can choose the best payment method for each vendor based on their preferences and your cash flow needs.
What if we need to provide documentation to auditors?
Bill Pay maintains a complete audit trail including original bills, approval history, payment confirmations. You can export everything auditors need with a few clicks.